A T2 is only necessary when we are going to direct pay for your registration or Lodging or any other expense we can direct pay. Or if the employee is requesting an Advance payment prior to the Trip.
A T3 is Mandatory upon the return from a trip. It is required to be submitted no later than 1 week after the return date from a trip. A T3 must be submitted whether you are receiving money back, zero amount due employee, or if money is owed to the County. This closes the Trip.
A T4 should not be used for any Trip related Mileage. Luncheons, retirement parties, etc are VOLUNTARY and are not subject to being reimbursed. If an employee is found to falsely state odometer readings they will no longer be allowed to use Odometer Readings and will be required to use Map Prints. (Misrepresentation for financial gain is considered theft). Descriptions must be clear and concise to avoid questions and recompletion of forms. "Meeting" is unacceptable, should be "Meeting at Finance(or wherever)" is the proper way to state. CONTACT NAME AND EMAIL are mandatory on these forms and should be the person who can answer questions, should we have any.
How to Attach a Backup Digitally to Your Form
Did You Know?
****WE DO NOT PAY FOR OR REIMBURSE FOR STATE TAX CHARGED TO AN EMPLOYEE IN THE STATE OF GEORGIA ****
- If the Hotel you are staying at serves Breakfast we do not reimburse for Breakfast.
- If the Conference you are attending serves any meal, breakfast, lunch or dinner, we do not reimburse for those meals.
- If you are attending any conference/training that has an itinerary it must be submitted with your paperwork.
- You cannot request Gas and Mileage it is one or the other.
- If you do not let us Direct pay a hotel and are charged State tax in GA we do not reimburse that tax.
- Airfare can be reimbursed prior to your trip if stated on the T2 that it is needed pre-trip.
- Direct Pay request vendors must be a Cobb County Vendor to be paid. Must be submitted no less than 2 weeks of departure date.
- We Prefer digital Signatures, you can create a digital signature on the Travel Forms.
- Employees can sign up for EFT/Direct Payments to avoid waiting on a check.