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Bidding Information

Frequently Asked Questions

What is a sealed bid?

A sealed bid is a formal written request for supplies, services or equipment with an estimated purchase price in excess of $50,000.00. State Law requires sealed bids to be legally advertised for a minimum of two weeks prior to the opening date.

When and where are sealed bids advertised?

Sealed bids are advertised every Friday in the Legal Section of the Marietta Daily Journal (the legal organ of Cobb County). They are also posted on the main Purchasing page.

When and where are sealed bids opened?

Sealed bids are opened in the Purchasing Department Conference Room at 122 Waddell Street NE, on the 2nd and 4th Thursday of each month at 2 p.m. unless otherwise posted or advertised.

Can anyone attend a bid opening?

Bid openings are open to the general public.

When and where can I review bids received for a solicitation?

Bids and proposals are available for review after an official award has been made by the County. Awards are posted on the Award Announcements page. If you would like to review a bid, after an award has been made, please call (770) 528-8400 to schedule an appointment for a bid review. Please have the bid # and/or bid title for reference when calling our office.

Current Invitations to Bid (ITB) and Requests for Proposals (RFP)

All ITBs and RFPs are due in the Purchasing Department before 12 p.m. Eastern Standard Time on the date specified in the bid or proposal document. The Purchasing Department is located:

122 Waddell Street NE
Marietta, GA 30060

Interested bidders may click on the underlined bid number to view the advertisement and specifications of the solicitation. Solicitations on this website are available in PDF format only. Adobe Acrobat must be installed on the computer being used to view bid documents.

The Purchasing Department will take reasonable steps to ensure that known perspective bidders have all applicable addenda. However, it is the ultimate responsibility of the bidder/proposer to ensure that they have all applicable addenda prior to bid/proposal submission. Failure to submit all addenda with the ITB/RFP may be cause for the submission to be rejected.

Any addendum issued for a solicitation will be posted under the bid number and labeled accordingly (Addendum 1, Addendum 2, etc.).

In some instances, ITBs/RFPs must be obtained directly from the Architect or Engineer.

Please note that most bids for the Department of Transportation are posted on bidexpress.com.

Sealed Bids

All purchases of goods and/or services estimated to be in excess of $50,000.00 are advertised by the Cobb County Purchasing Department and in the Marietta Daily Journal.

To view a list of formal bids or proposals currently advertised, see above. Solicitations on this website are available in PDF format only.

All formal responses must be delivered to the Cobb County Purchasing Department before 12 p.m. on the date indicated in the bid/proposal documents. All responses must be properly sealed and marked with the Company’s Name, Bid Name and Bid Number on the envelope or package.

General Purchasing

The Cobb County Purchasing Department solicits quotation requests for the purchase of goods/services estimated to be less than the formal sealed bid limit ($50,000) on a daily basis.

Quotation requests are considered “informal”.

Responses to quotation requests under $10,000.00 may be responded to verbally but we encourage written responses (fax or email) at all times to ensure accuracy. Responses to quotation requests greater than $10,000 but less than $50,000 must be submitted in writing (fax or email). Responses to quotation requests must be received by the date/time specified and may be faxed or e-mailed to the respective buyer.

If a company is interested in receiving quotation requests for the goods/services that they can offer the County, contact the Cobb County Purchasing Department by telephone at (770) 528-8400 or by e-mail [email protected] to speak with the appropriate buyer. If you are interested with meeting with a buyer in person, buyers meet with vendors from 9 a.m. – 4 p.m., Monday through Friday, by appointment only. Please call (770) 528-8400 to schedule an appointment.

Addenda

It may become necessary to release addenda for changes to a solicitation. Addenda modify the original bid to signify changes in bid/proposal documents, such as the bid opening date, specifications, and terms and conditions.

Acknowledgement of all addenda must be submitted with the bid/proposal response.

The Purchasing Department will take reasonable steps to ensure that known perspective bidders have all applicable addenda. However, it is the ultimate responsibility of the bidder/proposer to ensure that they have all applicable addenda prior to bid/proposal submission.